Effective Date: N0v 23, 2025
WorkClock HQ (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal and business data. This Privacy Policy explains how we collect, use, store, and protect your information when you use our mobile application, web platform, and related services (collectively, the “Service”).
By using WorkClock HQ, you agree to the terms of this Privacy Policy.
1. Information We Collect
We collect information to provide and improve our services. This includes:
a. Personal Information
- Name
- Email address
- Phone number (if applicable)
- Login credentials
b. Business Information
- Company name
- Business structure (locations, departments, roles)
- Staff records and organizational data
c. Location Data
- GPS location for clock-in verification
- Geofence-based location validation
- Approximate location (used during offline mode)
d. Device Information
- Device type
- Device name
- IP address
- Operating system and browser
e. Usage Data
- Clock-in and clock-out activity
- Attendance records
- System interactions and logs
2. How We Use Your Information
We use your data to:
- Provide workforce management and attendance tracking services
- Verify clock-in locations using GPS and geofencing
- Enable offline clock-in and data synchronization
- Improve system performance and user experience
- Generate reports and analytics
- Communicate updates, invoices, and important notifications
3. Location Tracking
WorkClock HQ may collect location data when:
- You clock in or clock out
- Location-based features are enabled by your organization
Location data is used strictly for attendance verification and operational purposes.
Note: Location accuracy may vary depending on device and network conditions.
4. Data Sharing
We do not sell your personal data.
We may share data only:
- With your organization (employer/admin)
- With trusted service providers (e.g., hosting, analytics)
- When required by law or legal process
5. Data Storage and Security
We implement appropriate technical and organizational measures to protect your data, including:
- Secure servers and encrypted communication
- Access control and role-based permissions
- Regular system monitoring
However, no system is 100% secure, and we cannot guarantee absolute security.
6. Data Retention
We retain your data:
- As long as your account or organization is active
- As required for legal, operational, or compliance purposes
Organizations may manage or delete their data through the platform.
7. Your Rights
Depending on your location, you may have the right to:
- Access your personal data
- Request corrections
- Request deletion of your data
- Withdraw consent (where applicable)
Requests should be directed to your organization or our support team.
8. Responsibility of Organizations
Organizations using WorkClock HQ are responsible for:
- Informing employees about data collection
- Obtaining necessary consent
- Using the system in compliance with local laws
WorkClock HQ acts as a service provider and is not responsible for how organizations use collected data.
9. Third-Party Services
WorkClock HQ may integrate with third-party services. We are not responsible for the privacy practices of those external services.
10. Children’s Privacy
WorkClock HQ is not intended for individuals under the age of 18. We do not knowingly collect data from minors.
11. Changes to This Policy
We may update this Privacy Policy from time to time. Continued use of the Service after changes means you accept the updated policy.
12. Contact Us
If you have any questions about this Privacy Policy, please contact:
Email: support@workclockhq.com
Company: WorkClock HQ (P&K Smart Rise Solutions)